4 WAYS MODERN DOCUMENT CONTROL OVERCOMES CONSTRUCTION COMPLEXITY
SAVE TIME AT CLOSEOUT
Project delays can have many causes, but routine document control tasks needn’t be among them. Automating or speeding up standard processes gives organizations a natural place to look for efficiencies and time savings, especially when the cost of delayed completions can be significant. For example, a $250 million project with a three-year timeline experiencing the average 30% delay[28] would add $68,493 daily to its costs, or an additional $75 million over the three-year period, bringing the total project cost to $325 million.
The closeout phase often highlights the accumulation of misses in document control and becomes a migraine
headache when documents have been lost or mishandled. Why aren’t the operations manuals complete? Where are the inspection reports? Why can’t the team find information on the critical system safety checks, or the release of liens?
You can streamline workloads and deliver overall business value by modernizing documentation management and automating and simplifying tasks. Project closeout is the best example, but other key areas of concern include:
LEGAL DOCUMENTATION
Properly organized documentation is critical for ensuring and proving that projects adhere to every relevant regulation and that contractual obligations have been met.
QUALITY CONTROL
Incomplete or poorly organized quality documentation casts doubt on project integrity and safety. Documentation gaps can lead to increased inspections, potential reworks, added costs, and broken trust.
POST-COMPLETION ISSUES
Unclear or incomplete handover documentation can also lead to issues for owners. The problems may be minor inconveniences, like difficulty locating utility access points, challenges matching paint colors, or confusion over warranty details. Problems may also be significant operational challenges, like an inability to perform essential maintenance due to missing schematics, retrofitting challenges due to unclear structural details, or even safety hazards from the unknown properties of construction materials. This confusion disrupts day-to-day operations and makes it hard for owners to respond effectively.
LONG-TERM OPERATIONAL INEFFICIENCIES
An inefficient handover affects the long-term operational efficiency of construction assets. Overlooking crucial details in this final phase can cause ongoing issues throughout asset lifecycles. Missing critical operational and maintenance guidelines can lead to frequent repairs, higher maintenance costs, and disruptions in functionality, shortening the asset's lifespan and affecting its performance and sustainability.
STREAMLINE TO SAVE AT CLOSEOUT
Transforming Closeout Efficiency with Modern Document Control
Efficient document control at project closeout is necessary for successful project delivery. By streamlining this critical phase, organizations save time and safeguard the integrity and profitability of the entire project.
- Avoid Costly Delays: Automate routine tasks to prevent delays that add costs. A smoother closeout means staying on budget and schedule.
- Ensure Complete Documentation: With everything in one place, easily find operations manuals, inspection reports, and safety check information. No more searching for missing pieces at the last minute.
- Reduce Post-Completion Issues: Clear and organized handover documentation prevents post-completion challenges, from maintenance hassles to compliance headaches.
- Enhance Long-term Asset Management: A well-managed closeout phase sets the stage for better long-term maintenance and operational efficiency, saving time and resources in the future.