8 DOCUMENT CONTROL MUST-HAVES FOR CAPITAL CONSTRUCTION
8 MUST-HAVES
1
ATTRIBUTE-RICH DATA CAPTURE
Historically, accurately capturing project documents and data has been cumbersome and error prone, making reliable information difficult to find. Do the systems under consideration provide both one-off and batch tools for quickly and efficiently capturing project data? For project documents, the ability to collect project data in batches while automatically extracting attributes can reduce document capture time by 75%. Whether this includes tagging document details by the file name, embedded headers (PDF and DWGs), or scraping information based on preset metadata filters, automating the collection process is critical to capturing accurate data quickly. The most feature-rich systems even support the use of multiple file types representing the same document in order to support the optimal file type for viewing, editing and distributing documents.
Reduce document capture time by 75%.
2
COMPREHENSIVE SEARCH FUNCTIONALITY
The average construction professional spends 5.5 hours a week just searching for project documentation. While most document control solutions aim to improve that number, the most advanced systems can conservatively cut that in half. There are a variety of methods currently available to help organizations improve efficiency when searching for documents. Throughout the assessment period, organizations ought to determine if they would benefit from locating documents through one or more of the following: keyword search, filtering information using attributes, navigating documents through related links, or accessing files in a folder tree.
Searching gets even easier when dynamic folders allowing users to go deeper than the standard folder trees in most systems. With dynamic folders, users can define entire populated folder hierarchies based purely on the attributes associated with each project item. Imagine, in a single click, switching a folder view to show every document organized by Discipline – Status – File Type, and with a second click to a folder tree customized to the specific organization.
The average construction professional spends 5.5 hours a week just searching for project documentation.