AVOIDING REWORK IN CAPITAL CONSTRUCTION
SOPHISTICATED STREAMLINING FOR ACCURACY
With document tagging and organization resolved, improving the process for comments, reviews, and approvals is the next target for minimizing rework. Billions of dollars in rework could be easily avoided by ensuring teams all worked from the same final documents. Far too many errors are introduced when teams work from incorrect or outdated versions stored in a general file repository and circulated by uncontrolled email. Even excellent processes are vulnerable to human error, with costly results.
Sophisticated document control solutions appropriate for capital construction rely on technology, rather than just processes, to avoid variant files. Linking stakeholders to a single document stored within the solution funnels all stakeholder reviews and approvals into a single source of truth — the same source of truth that in-field specialists can reference when the time comes.
Instead of distributing files via email and consolidating feedback when (and if) it arrives, review managers can invite key stakeholders into a shared document environment where users can comment on and interact with a drawing — and the document controller and other project participants can monitor those interactions.
A linked document environment streamlines the approval process by automatically compiling notes into a single source while showing document controllers and project leaders which stakeholders have provided their notes and which have not. Together, visibility and access accelerate the approval process and give project teams confidence that a document has accurately been declared “final.”
ACCURACY IN ACTION: HEIDELBERG MATERIALS IN NORTH AMERICA
Heidelberg Materials North America relied heavily on its sophisticated document control practices for a project at its new Mitchell, Indiana plant. Facilitated by InEight Document, this $600+ million project aimed to replace three kilns with a single one capable of producing 7,000 metric tons of cement daily and produced 67,000 technical drawings alone.
The InEight Document solution enabled efficient task sharing and approvals. Within InEight Document, contractors could update equipment statuses and upload necessary documents, while the commissioning manager reviewed those actions and monitored access. The efficiency, transparency, and traceability of Heidelberg’s Mitchell project set a strong foundation for future operations. Learn more about Heidelberg's story.