OCEANAGOLD

PROJECT SUCCESS

Since deploying InEight Document, OceanaGold has been able to manage, protect and distribute tens of thousands of documents via a single, controlled source of truth. Cawood says OceanaGold originally used InEight Document to support the development project teams who were building the mines. They have since transitioned into using the tool to manage operational documents and store legal contracts. Underground mining is a heavily regulated industry, and with that comes compliance requirements and a myriad of controlled documents such as standard operating procedures. OceanaGold manages all those documents using InEight Document’s version control and document control components. By integrating the tool with Microsoft SharePoint®, the documents can be accessed by more than 2,500 people. We can find documents in one place,” says Cawood. “You don’t have to dig through multitudes of file servers and unstructured data all over the place. That’s a big benefit.” The ability to control and manage documents on a global basis was also a key differentiator. “Because we are global, we didn’t want to have document storage spread all over the world,” says Cawood. “It was critical to have a solution that would support our teams and their needs, such as handling transmittals and drawings.” OceanaGold is currently managing more than 35,000 documents under a single source of controlled project truth with InEight Document. However, numbers only tell part of the story when it comes to the company’s satisfaction with the software. “We are continually improving our governance and efficiency around document management,” says Cawood. “Now, it’s not a problem.”